1. Know your audience.
Do your research. Survey your potential attendees and get to know how you can help them.
2. Know your material.
Know the material well enough to be able to deliver with minimal notes.
3. Know your delivery method.
Projector. Webinar. Printed. If you know which medium you’re going use, building your presentation content and structure will be much easier.
Storing your data in the same place you plan on analyzing it seems logical. For instance you have a spreadsheet of sales figures that needs some formulas and statistics. So you collect all the data from the sales staff and build a great spreadsheet that contains the data, formulas, charts and analysis.
Consider instead storing the data in a SharePoint list, exporting a linked copy of the data to Excel, then building the formulas, charts and other analysis around the exported data. The great thing about this approach is when the data in the SharePoint list is updated, the Excel file can be updated with a single click. No more transferring data from email, post it notes, word of mouth, into the spreadsheet. Now we get all the data from one source: SharePoint.
You and email have been together for so many years, it’s hard to imagine breaking up. Perhaps you don’t have to break up, instead you should start seeing other communication tools.
Collaboration software has matured to the point where it can no longer be ignored. Small and large companies alike are moving toward web-based collaboration software and finding that their dependance on email is lessening and that the tools provided with collaboration software (like SharePoint) is allowing them to be more productive and better communicators.
How does collaboration software such as SharePoint and Huddle help me and why would I want to leave my email?
For example, it’s really not about leaving email behind, but rather using more efficient methods of communication. Collaboration software has tools built-in, making communication with teams far more effective than email alone. For example:
SharePoint offers these 6 communication tools:
- Document Libraries with version control
- Lists for storing up-to-date information
- Discussion Boards
- Micro Blogs
- Wiki Pages
These tools can boost your communication to a level of efficiency beyond your current email capabilities.