Outlook Signatures – How 2 in 3 Minutes

Set up and switch Outlook Signatures in 3 minutes. Fast and easy. Make all your email more personalized with custom signatures.

Read the step by step instructions below or watch these quick videos.

Create your signatures in less than 3 minutes

Learn to use  signatures in less than 3 minutes


Let’s learn how to set up multiple signatures in Microsoft Outlook.

Go to the ‘File’ tab, select ‘Options’ then select ‘Mail’ from the left panel of options.

Next select ‘Signatures…’

Outlook Options

Now you are ready to add your new signatures.

Start by selecting the ‘New’ button and give the signature a name such as “Internal” or “External” or perhaps “Personal”.

Outlook New Signature

After clicking ‘OK’ you can type the signature text to the lower box. Of course you can apply font settings such as size, font family, color… Also, you can add a graphic to your signature, if you wish.

Once you get the signature completed, click ‘Save’.

Repeat this process until you have all the signatures for all the hats that you wear and for all the differing types of people you communicate with (Clients, Coworkers, Boss, Project Team, Family, Beer Buddies…)

Outlook Default Signature

Next you will want to set your default signature by selecting the signature from the ‘New Message’ drop-down list on the right side of the dialog box.

Now you can start using your amazing new signatures.

Start a new email and notice the signature you selected for new messages is already in the body of your email!

Outlook Switch Signatures

Here is the best part: Hover your mouse over any part of the default signature and click your ‘Right Mouse‘ button. Would you just look at that! All your signatures are ready and waiting for use. Simply select the one you need for this email.

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