Get to know The 2 Cs of Knowledge management that drive Document Discovery
Context and Collections
(If you missed last weeks post about DDK, read it here)
Context is a widely-overlooked aspect of document and data storage.
Think about your current document storage solution:
- Who decided the current storage structure and location?
- How has it evolved?
- Has it remained the same for the past 1, 2… 5 years?
- Which folder and document naming conventions have been followed consistently, if any?
Context is key to storing documents in a way that guides people to the needed documents. Surrounding your documents with context helps present documents to you, based on where you are and what you are currently doing.
Contextual document discovery is not a new thing, but we finally have the tools available to make it happen.
How do we surround our documents with context for quick, pointed discovery?
Why is quick document discovery so important?
Are you intrigued?
You should be, because document storage is evolving beyond the standard file share and folder structure. Document storage is best when you combine Knowledge with Context, making your documents practically auto-discoverable.
Context is a widely-overlooked aspect of document and data storage.
Most of us store documents, spreadsheets, email, email attachments all over the place! It’s a wonder we find what we need.
Imagine having all there is to know about a specific client, project, team or department at our fingertips with a discoverable keyword or phrase. Context is what drives you efficiently to your business documents.
Context Drives Discovery
Next week I’ll help you understand the thought process involved with identifying a Keyword Library. This will be the first step to building a Contextual Document Storage Solution.
In addition, I’ll guide you through the concepts and development of a Knowledge Collection Store where we can quickly search and find answers to our business questions and get the job done.
Knowledge Context and Knowledge Collections. Once you learn, you’ll never go back.