I had the pleasure of helping a couple of future SharePoint administrators learn the ropes of SharePoint Site Collections.
They learned what works and what doesn’t work when designing a SharePoint Site Collection for the four common types of users:
- Administrations
- Content Managers
- Contributors
- Consumers
We outlined a basic course of action for them to achieve success in this exciting rollout. Although the steps in the following outline can be completed in a different order, we decided this was the best sequence for their situation.
- Storyboard the Site Collection and Plan for:
- Structure
- Permissions
- Navigation
- Meta Data
- Consult with Future Site Owners and Early Users
- Build the Sites
- Build the Lists, Libraries, Pages
- Configure Navigation
- Look to the Storyboard for Guidance
- Start Evangelizing the new Site Collection to build Excitement
- Add initial content to the Sites
- List items
- Library documents
- Page text, graphics, web parts
- Apply filters to web parts
- Build the User Groups
- Stop Permission Inheritance where Required
- Grant Groups Permission to Sites, Lists, Libraries
- Continue Evangelizing the new Site Collection
- Populate Groups with Site Owners and Early Users
- Train Site Owners and Early Users
- Check for Content Accuracy and Functionality
- Make Adjustments where needed
- Continue Evangelizing the new Site Collection
- Populate Groups with people: Administrations, Content Managers, Contributors and Consumers
- Offer Users Training/Learning Sessions and Videos
- Continue Evangelizing the new Site Collection
- Document all changes and updates in an easy to access SharePoint site
- Rejoice
By following a plan of action and checking progress, a basic SharePoint site collection can be built in a matter of days or even hours. Sure, we all know there are customizations, nuances and other considerations. But for the most part a simple approach to a SharePoint rollout can have long-lasting benefits and will work just as well as a fully customized site collection; maybe even better!
Happy SharePoint to everyone!
I am pleased to announce the launch of my new Public Speaking Site https://how2in3.com/?page_id=338
It is not yet finished but I could not wait to share it with all of you